JobCircle.my, an online recruitement and job portal in Malaysia is managed by Uni Training Academy Sdn Bhd. JobCircle.my is committed to ensuring that when we collect, use and otherwise process information about visitors (“you”) to our websites, we do so in accordance with the Personal Data Protection Act 2010 (“PDPA”).
1. Collection of Personal Data
JobCircle.my may collect information about you (collectively “your personal data”) such as your name, contact details, skills, qualifications, accreditations and your employment history. We may also collect other types of personal data about you such as references and employment objectives during the course of our dealing with you. For example, if you are considered for a particular employment position. Where practicable, the purpose for which we collect your personal data and the consequences of not providing it will be made clear to you at the time of collection of your personal data.
When you visit our websites, we may collect data you gave us when
(a) registering or subscribing to our products and services or requesting further products and services from us on any of our websites;
(b) contacting us to report a problem with our websites or to make any enquiry or query or comment; and
(c) you apply online for a job or work with JobCircle.my. You may need to provide (without limitation) data about your education, employment history and accreditations. The submission of your application to us constitutes your express consent to our use, retention and processing of your personal data to, among others, accesses your application and to allow us to carry out any reference checking and other related activities as may be required of us under any applicable law. JobCircle.my may also collect your personal data from publicly available information and records and third parties.
2. Use and Disclosure of Personal Data
(a) to provide, or facilitate the delivery of, our products and services to you;
(b) to maintain our business relationship, where you are a user of our website, a client or candidate;
(c) to enable you to submit your CV generally, to apply for specific jobs or to subscribe to our products and services.
(d) to match your qualification, experience details with job vacancies, to assist us in finding a position that is most suitable for you and, where you have provided your prior consent as a candidate, to send your personal data to clients in order to apply for jobs for you;
(e) to communicate with you, including answering your inquiries;
(f) to market and promote products and services to you, advise you of news and industry updates, events, promotions and competitions, reports and other information. If you do not wish to receive such communications, you may unsubscribe from such communications at anytime;
(g) to trusted third parties where we have retained them to provide products or services that you have requested, such as psychometric evaluations or skills tests, and to third parties who provide services to us, such as professional advisers, IT consultants, mailing houses and function co-ordinators. These third parties must comply with similar undertakings of privacy and confidentiality as JobCircle.my;
(h) if JobCircle.my merges with or is acquired by another business, we may share your personal data with the new owners of the business and their advisers and if this happens, you will be notified of such an event;
(i) we may also disclose your personal data to regulatory or law enforcement authorities, if they require us to do so;
(j) to meet or comply with any legal, regulatory or statutory requirements relating to our provision of products and services and to make disclosure under the requirements of any applicable law, legislation, rule, ruling, regulation, direction, court order, by-law, guideline, circular or code (collectively “laws”) applicable to us;
(k) for research, benchmarking and statistical analysis; and
(l) we may also seek your consent to collect, hold, use and disclose your personal data for any other purpose or reason not listed above or permitted under the PDPA or other applicable laws.
While your personal data will be kept confidential, in certain circumstances, it may be necessary for us to provide or disclose your personal data if required for any of the foregoing purposes. Where we do so, we would merely disclose data that is necessary for the purpose of such disclosure.
We may share your personal data with the following categories of persons (who may be located within or outside Malaysia), such as entities within the JobCircle.my including all related companies, subsidiaries, holding companies and associated companies, our affiliates, licensees, joint venture partners; our sub-contractors and service or product providers in connection with our products or services; and anybody or person to whom we are compelled or required to do so under any laws or in response to any competent or government, state, provincial, local government, statutory or municipal authority, industry regulators, law enforcement authority, agency or body.
Under the PDPA, “sensitive personal data” means information about you as to your political opinions, religious or other similar beliefs, commission or alleged commission of any offence, physical or mental health or condition and any other personal data as the Minister may determine by order published in the Gazette. We will provide the purpose for the collection of your personal data. Any sensitive personal data we collect will only be disclosed or processed with your explicit consent.
(a) Submitting Your Curriculum Vitae ("CV") and Applying for Jobs
You may submit your CV to JobCircle.my via this website, either for general consideration by our recruitment consultants for positions as they arise or to apply for a specific advertised job. Once submitted, your CV will be sent directly to the relevant JobCircle.my recruitment consultant who will review your details and advise you whether you will be accepted by us for registration on our central database. This database, including your personal data, can be accessed by any of our recruitment consultants working in other offices of the JobCircle.my, both inside and outside Malaysia. If you are accepted onto our database, our recruitment consultants will then contact you to set up an interview in person. You can update your CV at any time, simply by following the same procedure as for submitting a new CV via our websites.
(b) Job Alerts
You may sign up to receive emails that alert you to new jobs on our website (Job Alerts). To subscribe to Job Alerts, you need to provide your email address, which will be used for the purpose of keeping you informed by email of the latest jobs and/or news in your nominated industry. If you no longer wish to receive Job Alerts, you may unsubscribe by using the unsubscribe links provided in every Job Alert email that you receive.
(c) Aggregate Information About Website Visitors
We gather information and statistics about all visitors to this website and all of our websites worldwide, including the most frequently accessed pages and most frequently used products and services. We only use such data in aggregate form (that is, the data does not identify any one individual). This data helps us determine the most beneficial parts of our websites and ways in which we can continually improve our online services to create a better overall experience for our users.
You may request access to, and correction of, your personal data held at JobCircle.my or request that your personal data be updated or deleted by contacting the JobCircle.my Privacy Officer as set out below. We may ask to verify your identity and for more information about your request. Where we are legally permitted to do so, we may refuse your request and give you our reasons for doing so. For instance, where you request your personal data to be updated or corrected and there is a dispute about the facts, we will make a note on your personal data of such dispute. If you have created an account with JobCircle.my via our website, you are able to view and update any information by logging into your account.
You may also request that JobCircle.my stop using your personal data and contacting you and we will comply with your request (for example if at any time you would prefer to stop receiving newsletters and updates from us, please use the “unsubscribe” option included in the email or other communication material). However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds data about our clients. We reserve the right to charge an administrative fee for any data access and correction requests.
At JobCircle.my we aim to acknowledge receipt of your complaint as soon as possible and commit to resolve all complaints no later than 21 days. However, there may be instances where this is not possible due to the contents of the complaint. In such circumstances, we will respond to your complaint within a reasonable time.
Contact details: privacyofficer@JobCircle.my:
Uni Training Academy Sdn Bhd
D-9-3, Plaza Glomac, Jalan SS7/19,
Kelana Jaya, 47301 Petaling Jaya,